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Zoom Rooms is a software-based room system that provides an integrated experience for audio conferencing, wireless screen sharing and video conferencing.  Zoom Rooms can be used for room only attendees or remote attendees joining from another room, from their desktop, or from their mobile device.

Each room requires, at minimum, a Mac or Windows computer that runs the Zoom Rooms software, and an iPad, Android or Windows 10 tablet that runs the Zoom Rooms app. Additional equipment can include TV displays, speakers, cameras, microphones, and an iPad that runs the Zoom Rooms Scheduling Display.


To deploy a full Zoom Room, your account must include Zoom Rooms licenses or a free 30 day trial of Zoom Rooms. You can purchase Zoom Room licenses at Zoom Rooms or by Contact Sales.

For testing purposes, you can deploy a test Zoom Rooms setup that will allow you to start a test meeting or join a meeting with limited functionality without purchasing Zoom Rooms licenses.

Before you begin your setup

The following steps are recommended for deploying Zoom Rooms:

  1. Design your room with the right table layout:
  2. Acquire hardware with the necessary system requirements
  3. Prepare your Wired, Wireless network and configure firewall
  4. Add or identify users on the Zoom Rooms portal who can manage Zoom Rooms. These users must have the Zoom Rooms privilege
  5. Add a Zoom Rooms from the Web Portal or the Zoom Rooms Controller
  6. Add your Google or Microsoft calendar system for integration with Zoom Rooms:
  7. Prepare a Room Account card with login information in a secured folder
  8. Check room readiness for furniture, power, network and conduit cabling

Setting up Zoom Rooms

    1. Set up your hardware in the conference room
      • Mount TV, camera, PC/Mac
      • Cable TV, camera, audio components and network
      • Turn on PC/Mac and controller, connect to the network
      • Upgrade TV, camera and audio components firmware (if required)
    2. Set up your system (OS)

Additional Resources

For more information on Zoom Rooms follow this link:

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